Make sure you purchase the right ink cartridges for your specific printer and printer region or have your old ones refilled. Cartridges are not compatible between different brands, and often not within the same brand. HP often designs its inkjet hardware to use country-specific consumables. When you unbox a new HP inkjet printer and set it up, you install a set of ink tanks that ship with the printer. As you turn on the device and get ready to use it, an initialization sequence localizes it to the country associated with the ink cartridges you installed. HP recommends that you use original HP ink cartridges.
XL (Extra Large) cartridges cost more but do provide better value in the long run. They will be able to print almost 2 times as many pages as a regular cartridge. Our advice is that if you print often, go with XL. However, ink can dry up. So if you are not a frequent printer, go with the regular cartridges.
You can check the estimated ink levels from the printer software, printer control panel or HP Smart.
To check the ink levels from the printer control panel
The ink level icons on the printer display show an estimate of ink remaining in the cartridges. The left ink icon shows the estimated ink level of the tri-color cartridge, and the right icon shows the estimated ink level of the black cartridge.
To check the ink levels from the HP printer software (Windows)
– Open the HP printer software.
– In the printer software, click the Estimated Levels tab.
To check the ink levels from the HP Smart app
– Open HP Smart app. Check the estimated ink levels at the right side of the printer image.
Ink level warnings and indicators provide estimates for planning purposes only. When you receive a low-ink warning message, consider having a replacement cartridge available to avoid possible printing delays. You do not have to replace the cartridges until the print quality is unacceptable.
Use the single-cartridge mode to operate the HP All-in-One with only one print cartridge. The single-cartridge mode is initiated when there is only one cartridge installed in the carriage, or when one cartridge is removed from the carriage if there are two cartridges installed previously.
Which ink cartridges do I need for my HP DeskJet Plus 4140 All-in-One Printer?
For your US HP DeskJet Plus 4140 All-in-One Printer you need HP 67 Black AND HP 67 Tri-color cartridges OR the XL versions: HP 67XL Black AND HP 67XL Tri-color cartridges. Check the price of HP 67 cartridges at Amazon.com .
For your European or UK HP DeskJet Plus 4140 All-in-One Printer you need HP 305 Black AND HP 305 Tri-color cartridges OR the XL versions: HP 305XL Black AND HP 305XL Tri-color cartridges.
Try Amazon's ink selector tool to find compatible ink cartridges for your printer.
Replace the ink cartridges
1. Press the Power button to turn on the printer, if it is not already turned on.
2. Load unused plain white Letter or A4-sized paper into the input tray.
3. Reach inside the printer, grasp the handle, and then lower the ink cartridge access door. The carriage moves to the center of the printer. Wait until the printer is idle and silent before continuing.
4. Lightly press down on the cartridge to release it, and then pull the cartridge out of its slot.
Insert the new cartridge
5. Remove the new cartridge from its packaging. Be careful to only touch the black plastic on the ink cartridge by holding the ink cartridge by its sides.
6. Pull the coloured tab to remove the plastic tape.
– Remove the copper electrical strip.
– Touch the copper-colored contacts or the ink nozzles.
– Replace the protective tape on the contacts.
7. Hold the cartridge by its sides with the nozzles toward the printer, and then insert the cartridge into its slot at a slight upward angle. Make sure that the icon on the cartridge matches the icon on the slot. The tri-color cartridge goes in the slot on the left, and the black cartridge goes in the slot on the right.
8. Push the cartridge forward until it snaps into place.
9. Repeat step 4 through 8 to replace the other cartridge, if necessary.
10. Close the cartridge access door.
Align the cartridges
To achieve the best print quality, it is always useful to align the ink cartridges. You can print the alignment page from the HP Smart app or from the printer software.
A. To print the alignment page from the printer software:
– Open the printer software.
– In the printer software, click Print & Scan.
– Click Maintain Your Printer to access the printer toolbox.
– Click Align Cartridges on the Device Services tab.
The printer prints an alignment page.
– Follow the onscreen instructions to align the cartridges.
– Recycle or discard the cartridge alignment sheet later.