How to Replace an Empty Ink Cartridge in the HP Deskjet 5940 series Printer – an Illustrated Tutorial in 9 Steps


Make sure you purchase the right ink cartridges for your specific printer and printer region or have your old ones refilled. Cartridges are not compatible between different brands, and often not within the same brand. Unlike other inkjet manufacturers, HP often designs its inkjet hardware to use country-specific consumables. When you unbox a new HP inkjet printer and set it up, you install a set of ink tanks that ship with the printer. As you turn on the device and get ready to use it, an initialization sequence localizes it to the country associated with the ink cartridges you installed.

HP recommends that you use original HP ink cartridges. XL (Extra Large) cartridges cost more but do provide better value in the long run. They will be able to print at least double the pages of a regular cartridge. However, (original) HP XL cartridges for the HP Deskjet 5940 series printer are NOT available. Basically HP 96 and HP 97 are XL versions of HP 98 and 95 cartridges.

Follow these instructions to view the estimated ink levels of the print cartridges that are installed in the printer:
– Open the HP Printer Utility.
– Select Supplies Status.

Ink level warnings and indicators provide estimates for planning purposes only. When you receive a low-ink warning message, consider having a replacement ink cartridge available to avoid possible printing delays. You do not have to replace the ink cartridges until the print quality is unacceptable.

Use the ink-backup mode to operate the Deskjet 5940 with only one ink cartridge. The ink-backup mode is initiated when an ink cartridge is removed from the print cartridge cradle. Printing in ink-backup mode slows the printer and affects the quality of printouts. HP does not recommend using the photo print cartridge or the gray photo print cartridge for ink-backup mode.

Print cartridge combinations
Three print cartridges can be used with the printer. For everyday printing: Use a black cartridge along with a tri-color cartridge. For printing color photos: Use a photo cartridge along with a tri-color cartridge. Always install the tri-color print cartridge in the left side of the print cartridge cradle. Install the black OR photo print cartridge in the right side of the print cartridge cradle.

1. Black print cartridge
2. Tri-color print cartridge
3. Photo print cartridge

So, which ink cartridges do I need for my HP Deskjet 5940 series Printer?

For your US HP Deskjet 5940 series Printer you need HP 96 Black AND HP 97 Tri-color cartridges OR the smaller HP 98 Black AND HP 95 Tri-color cartridges.
There are also 2-Packs available, like the HP 98 Black and 95 Tri-color Original Ink Cartridges, 2 Cartridges.
For printing photos use HP 99 Photo Original cartridges.

For your European or UK HP Deskjet 5940 series Printer you need HP 339 Black AND HP 344 Tri-color cartridges OR the smaller HP 337 Black AND HP 343 Tri-color cartridges.
There are also 2-Packs available, like the HP 338 Black/343 Tri-color 2-pack Original Ink Cartridges.
For printing photos use HP 348 Photo cartridges.

Replace the cartridges

1. Press the power button to turn on the printer, if it is not already on.

2. Load plain unused Letter or A4 white paper in the input tray.

Remove the old cartridge
3. Open the printer cover. Wait until the print cartridge cradle is idle and silent before you continue.

4. Press down on the cartridge to release it, and then pull it toward you out its slot. Remove the cartridge from the slot on the left to replace the color cartridge. Remove the cartridge from the slot on the right to replace the black OR photo cartridge.

Insert a new cartridge
5. Remove the new cartridge from its package. Be careful to touch only the black plastic on the cartridge.

6. Remove the plastic tape using the pull tab.

Do NOT:
– Remove the copper electrical strip.
– Touch the copper-colored contacts or the ink nozzles.
– Replace the protective tape on the contacts.
do not touch contacts

7. Hold the cartridge by its sides with the nozzles toward the printer, and then slide the print cartridge at a slight upward angle into its slot. Push the cartridge forward into its slot until it snaps into place. Make sure that the cartridge is inserted in the correct slot. The tri-color cartridge goes in the slot on the left. The black cartridge OR photo goes in the slot on the right.

8. Repeat step 4 through 7 to replace the other cartridge, if necessary.
9. Close the cartridge access door. The printer automatically prints a calibration page.

Align the printer
The printer automatically aligns the print cartridges after a new print cartridge is installed. You can also align the print cartridges at other times to ensure optimal print quality.

– Open the HP Printer Utility (the HP Software).
– Select Align.
– Click the Align button, and then follow the onscreen instructions.

Perform a color calibration if the colors in photos that are printed with the photo print cartridge consistently look incorrect. Verify that a photo print cartridge is installed in the printer. Before performing a color calibration, align the print cartridges, and then reprint the photo. If the color is still incorrect, perform a color calibration from the HP Printer Utility.

How to Replace an Empty Ink Cartridge in the HP Officejet H470 Printer series – an Illustrated Tutorial in 11 Steps


Make sure you purchase the right ink cartridges for your specific printer and printer region or have your old ones refilled. Cartridges are not compatible between different brands, and often not within the same brand. Unlike other inkjet manufacturers, HP often designs its inkjet hardware to use country-specific consumables. When you unbox a new HP inkjet printer and set it up, you install a set of ink tanks that ship with the printer. As you turn on the device and get ready to use it, an initialization sequence localizes it to the country associated with the ink cartridges you installed.

HP recommends that you use original HP ink cartridges. XL (Extra Large) cartridges cost more but do provide better value in the long run. They will be able to print at least double the pages of a regular cartridge. However, (original) HP XL cartridges for the HP Officejet H470 Printer series are NOT available.

You can check the ink levels by using the software (Toolbox) installed with the HP Deskjet.
Open the Toolbox from the HP Solution Center, or from HP Digital Imaging Monitor in the system tray (right click), or from the Printer Properties.
– The tab Estimated Ink Level shows the estimated ink level for each cartridge.

The printer lights also indicate the cartridge status. The left print cartridge light blinks when the left print cartridge is absent or improperly functioning. It turns on solid when the ink is low or empty. The right print cartridge light blinks when the right print cartridge is absent or improperly functioning. It turns on solid when the ink is low or empty.

Ink level warnings and indicators provide estimates for planning purposes only. You do not have to replace the cartridges until the print quality is unacceptable. If one of the print cartridges runs out of ink before you can replace it, you can still print with a single print cartridge. Printing with one print cartridge might be slower and the print quality might be affected. It is recommended to print with both print cartridges.

Which ink cartridges do I need for my HP Officejet H470 Printer series Printer?

Three print cartridges are available for use with the printer.

1. Black
2. Tri-color
3. Photo

Everyday printing: Use the black and tri-color print cartridges for everyday print jobs.
– Quality color photos: For more vibrant colors when printing color photographs or other special documents, remove the black print cartridge and use a photo print cartridge in combination with the tri-color print cartridge.

For your US HP Officejet H470 Printer you need HP 94 Black OR HP 98 Black cartridges AND HP 95 Tri-color OR HP 97 Tri-color cartridges.

For printing photos use HP 99 Photo Original cartridges.

For your European or UK HP Officejet H470 Printer you need HP 337 Black OR HP 338 Black cartridges AND HP 343 Tri-color OR HP 344 Tri-color cartridges.

For printing photos use HP 348 Photo Original cartridges.

Replace the ink cartridges

1. Press and hold the power button to turn on the printer, if it is not already on. Printer lights will flash in sequence. Wait until the power light is the only printer light that remains lit.

2. Load unused, plain white letter or A4-sized paper in the tray, if you have not already done so.

Remove the empty cartridge
3. Open the front access cover. Wait for the carriage to stop moving. This should take only a few seconds.

4. Lift the print cartridge latch open and gently remove the empty print cartridge from its cradle compartment. Remove the cartridge from the slot on the left to replace the tri-color cartridge. Remove the cartridge from the slot on the right to replace the black cartridge OR photo print cartridges.

Insert a new cartridge
5. Remove the new cartridge from its packaging. Be careful to touch only the black plastic.

Do NOT:
– Remove the copper electrical strip.
– Touch the copper-colored contacts or the ink nozzles.
– Replace the protective tape on the contacts.
do not touch contacts

6. Gently remove the plastic tape on the cartridge by pulling the colored pull tab.

7. Hold the print cartridge with the copper contacts facing the printer, and then slide the print cartridge into its cradle compartment at the same angle at which you removed the old print cartridge. If you are installing the tri-color print cartridge, slide it into the left slot. If you are installing the black OR photo print cartridge, slide it into the right slot.

8. Close the print cartridge latch. If the cartridge is inserted correctly, closing the latch gently pushes the cartridge into its cradle compartment. Press the latch to make sure it is seated flat on the cartridge.

9. Repeat step 4 to 8 to replace the other cartridge, if necessary.

10. Close the front access cover. Wait for the carriage to complete the print cartridge initialization routine and return to the home position at the left side of the printer before using the printer.

Align the ink cartridges.
11. Whenever you install a new print cartridge, you should align the print cartridges for the best possible print quality. If your printout is grainy, has stray dots, jagged edges, or the ink is bleeding into another color, you can re-align them through the Toolbox.

Open the Toolbox from the HP Solution Center, or from HP Digital Imaging Monitor in the system tray (right click), or from the Printer Properties.
– Click the Printer Services tab, and then click Align Print Cartridges.
– Follow the onscreen instructions.

How to Replace an Empty Ink Cartridge in the HP Deskjet 5740 Series Printer – an Illustrated Tutorial in 10 Steps


Make sure you purchase the right ink cartridges for your specific printer and printer region or have your old ones refilled. Cartridges are not compatible between different brands, and often not within the same brand. Unlike other inkjet manufacturers, HP often designs its inkjet hardware to use country-specific consumables. When you unbox a new HP inkjet printer and set it up, you install a set of ink tanks that ship with the printer. As you turn on the device and get ready to use it, an initialization sequence localizes it to the country associated with the ink cartridges you installed.

HP recommends that you use Original HP ink cartridges. XL (Extra Large) cartridges cost more but do provide better value in the long run. They will be able to print at least double the pages of a regular cartridge. Our advice is that if you print often, go with XL. However, ink can dry up. So if you are not a frequent printer, go with the regular cartridges.

You can check the ink levels by using the software installed with the HP Deskjet. The Device Status window appears each time the printer prints a file. The Ink levels section shows the approximate ink level of each print cartridge.

The Print Cartridge Status lights also indicate the status of the print cartridges. The lights are located in the center of the printer’s control panel.

The left status light represents the tri-color print cartridge, which is installed in the left side of the print cartridge cradle.
– The light is on and solid when the tri-color print cartridge is low on ink.
– The light flashes when the tri-color print cartridge needs to be serviced.

The right status light represents the black OR the photo print cartridge. One of these print cartridges is installed in the right side of the print cartridge cradle.
– The light is on and solid when the black or photo print cartridge is low on ink.
– The light flashes when the black OR photo print cartridge needs to be serviced.

Ink level warnings and indicators provide estimates for planning purposes only. You do not have to replace the cartridges until the print quality is unacceptable. You’ll usually install both the black and tri-color cartridges in the Deskjet, but you can use the Ink-backup Printing Mode to operate the HP Deskjet with only one print cartridge. The ink-backup mode is initiated when a print cartridge is removed from the print cartridge cradle. This printing mode lets you print with a single print cartridge, but it slows the product and affects the quality of printouts. We do not recommend using the photo print cartridge for ink-backup mode.

Which ink cartridges do I need for my HP Deskjet 5740 Series Printer?

These print cartridges can be used with the printer:
l. black print cartridge
2. tri-color print cartridge
3. photo print cartridge

Everyday printing: Use the black and tri-color print cartridges for everyday print jobs.
– Quality color photos: For more vibrant colors when printing color photographs or other special documents, remove the black print cartridge and use a photo print cartridge in combination with the tri-color print cartridge.

For your US HP Deskjet 5740 Series Printer you need
HP 94 Black OR HP 96 Black cartridges AND HP 95 Tri-color OR HP 97 Tri-color cartridges.

For printing photos use HP 99 Photo Original cartridges.

For your European or UK HP Deskjet 5740 Series Printer you need HP 338 Black OR HP 339 Black cartridges AND HP 343 Tri-color OR HP 344 Tri-color cartridges.

For printing photos use HP 348 Photo Original cartridges.

Replace the ink cartridges

1. Press the Power button to turn on the printer, if it is not already turned on. Wait until the product is idle and silent before continuing.

2. Load unused, plain white letter or A4-sized paper in the tray, if you have not already done so.

Remove the empty cartridge
3. Open the printer cover. The carriage moves to the right side of the printer. Wait until the carriage is idle and silent before proceeding.

4. Press down on the empty cartridge to release it, and then pull it toward you to remove it from its slot. Remove the cartridge from the slot on the left to replace the tri-color cartridge. Remove the cartridge from the slot on the right to replace the black (OR photo) cartridge.

5. Place the old ink cartridge in an envelope and refer to HP’s recycling instructions at http://www.hp.com/recycle . You can also check out Amazon’s list of recycling programs and websites that will help point you in the right direction to recycle most anything.

Insert a new cartridge
6. Remove the new cartridge from its package. Be careful to touch only the black plastic on the cartridge.

7. Remove the plastic tape using the pull tab.

Do NOT:
– Remove the copper electrical strip.
– Touch the copper-colored contacts or the ink nozzles.
– Replace the protective tape on the contacts.
do not touch contacts

8. Hold the ink cartridge by its sides with the nozzles toward the printer (HP label on top), then insert the ink cartridge into its correct slot. Slide the new ink cartridge at a slight upward angle into the empty slot, and then gently push the ink cartridge until it snaps into place. Repeat these steps to install the other ink cartridge, if necessary. Insert the tri-color ink cartridge into the left slot. Insert the black OR photo ink cartridge into the right slot.

9. Repeat steps 4 through 8 for the other cartridge if needed.

10. Close the printer cover. The printer automatically prints a calibration page.

Align the ink cartridges
The printer automatically aligns the print cartridges after a new print cartridge is installed. You can also align the print cartridges at other times to ensure optimal print quality.
– Open the printer Toolbox.
– Click Align the Printer.
– Click Align, and then follow the onscreen instructions.
– Discard or recycle the alignment page.