How to Replace an Empty Ink Cartridge in the HP ENVY 5540 All-in-One series Printer – an Illustrated Tutorial in 11 Steps

Make sure you purchase the right ink cartridges for your specific printer and printer region (or have your old ones refilled). Cartridges are not compatible between different brands, and often not within the same brand. HP often designs its inkjet hardware to use country-specific consumables. When you unbox a new HP inkjet printer and set it up, you install a set of ink tanks that ship with the printer. As you turn on the device and get ready to use it, an initialization sequence localizes it to the country associated with the ink cartridges you installed. HP recommends that you use original HP ink cartridges. XL (Extra Large) cartridges cost more but do provide better value in the long run. They will be able to print at least double the pages of a regular cartridge. Our advice is that if you print often, go with XL. However, ink can dry up. So if you are not a frequent printer, go with the regular cartridges. You’ll usually install both the black and tri-color cartridges in the HP ENVY, but you can also leave one ink cartridge carriage empty (single-cartridge mode). During single-cartridge mode, the printer can copy documents, copy photos, and print jobs from the computer.

Which ink cartridges do I need for my HP ENVY 5540 All-in-One series Printer?

For your US, European and UK HP ENVY 5540 All-in-One series Printer you need HP 62 Black AND HP 62 Tri-Color cartridges OR HP 62XL Black AND HP 62XL Tri-Color cartridges. There are also Combo Packs (2 cartridges in one pack) available, like the HP 62XL/62 High Yield Black and Standard Tricolor Ink Cartridges Combo Pack. Check the price of HP 62 cartridges at Amazon.com .

Try Amazon's ink selector tool to find compatible ink cartridges for your printer.

Replace the ink cartridges

1. Before you install the ink cartridges, load the paper tray with plain white paper.
2. Check that power is on.
3. Open the ink cartridge access door by placing two fingers under one or both of the small handles on the sides of the ink cartridge access door, and then lift up. ‘The ink cartridge access door is open. Close the door to continue.’ displays on the printer control panel.
hp envy 5540 all-in-one series_01

4. Lightly press down on the low or empty ink cartridge to release it. Pull it toward you out of its slot, and set it aside for recycling.
hp envy 5540 all-in-one series_02

5. Remove the new ink cartridge from its package. Be careful to touch only the black plastic on the ink cartridge.
hp envy 5540 all-in-one series_03

6. Remove the protective tape from the ink cartridge.
hp envy 5540 all-in-one series_04

! Do not touch the copper-colored electrical contacts or the ink nozzles !
do not touch contacts

7. Slide the new ink cartridge into the empty slot, and then gently push up on the ink cartridge until it snaps into place. Repeat these steps to replace the other ink cartridge, if necessary.
hp envy 5540 all-in-one series_05

8. Close the ink cartridge access door and Touch OK.
hp envy 5540 all-in-one series_06

9. Wait for the printer to calibrate and align the ink cartridges. An alignment page prints.

If the alignment page does not print, print an alignment page through the printer control panel:
a. Make sure to load the input tray with plain, white paper.
b. On the printer control panel, swipe the display to the left, and then touch Setup. The Setup menu displays.
c. Touch Tools, and then touch Align Printer.
An alignment page prints.

10. Place the alignment page with the print side down on the scanner glass. Position it according to the engraved guides around the glass.
hp envy 5540 all-in-one series_07

11. Close the scanner lid, and then touch OK. The printer aligns the ink cartridges.

How to Replace an Empty Ink Cartridge in the HP Officejet 5740 e-All-in-One series

Make sure you purchase the right ink cartridges for your specific printer and printer region or have your old ones refilled. Cartridges are not compatible between different brands, and often not within the same brand. HP designs its inkjet hardware to use country-specific consumables. When you unbox a new HP inkjet printer and set it up, you install a set of ink tanks that ship with the printer. As you turn on the device and get ready to use it, an initialization sequence localizes it to the country associated with the ink cartridges you installed. HP recommends that you use original HP ink cartridges. XL (Extra Large) cartridges cost more but do provide better value in the long run. They will be able to print at least double the pages of a regular cartridge. Our advice is that if you print often, go with XL. However, ink can dry up. So if you are not a frequent printer, go with the regular cartridges. You’ll usually install both the black and tri-color cartridges in the HP Officejet, but you can also leave one ink cartridge carriage empty (single-cartridge mode).

Which ink cartridges do I need for my HP Officejet 5740 e-All-in-One Printer?

For your US, European and UK HP Officejet 5740 e-All-in-One Printer you need HP 62 Black AND HP 62 Tri-Color cartridges OR HP 62XL Black AND HP 62XL Tri-Color cartridges. There are also Combo Packs (2 cartridges in one pack) available, like the HP 62XL/62 High Yield Black and Standard Tricolor Ink Cartridges Combo Pack. Check the price of HP 62 cartridges at Amazon.com .

Try Amazon's ink selector tool to find compatible ink cartridges for your printer.

Replace the ink cartridges

1. Press the Power button to turn on the printer, if it is not already on.

2. Open the cartridge access door by placing two fingers under one or both of the small handles on the sides of the cartridge access door and then lifting it up. The Door Open screen displays on the printer control panel with the message, ‘The cover or door must be closed to print. Check that it is completely closed.’ A Change Ink option also displays on the bottom right corner of the touchscreen. You do not need to select this option at this time.
hp officejet 5740_01

3. Remove the old cartridge.
Lightly press down on one of the old cartridges to release it, and then pull the cartridge toward you out of its slot.
hp officejet 5740_02

4. Insert a new cartridge.
a. Remove the cartridge from packaging.
hp officejet 5740_03
b. Remove plastic tape using the pull tab.
hp officejet 5740_04

! Do not touch the copper-colored electrical contacts or the ink nozzles !
do not touch contacts

c. Reinsert the cartridge by sliding it at a slight upward angle into the empty slot, and then gently pushing up on the cartridge until it snaps into place. Reinsert the tri-color cartridge into the left slot. Reinsert the black cartridge into the right slot.
hp officejet 5740_05

4. Close the cartridge access door.
When the door is completely closed, the Door Open screen with the message, ‘The cover or door must be closed to print. Check that it is completely closed.’ disappears, and the printer returns to the Home screen.
hp officejet 5740_06

5. Align the cartridges.
Aligning the cartridges ensures the high-quality output. The HP All-in-One prompts you to align the cartridges every time you install a new cartridge. If you remove and reinstall the same ink cartridge, the HP Officejet 5740 e-All-in-One will NOT prompt you to align the ink cartridges. The HP All-in-One remembers the alignment values for that ink cartridge, so you do not need to realign the ink cartridges. Follow the instructions on the printer display to align the cartridges. You can also align the cartridges from the printer software.

a. Touch OK after closing the cartridge access door.
b. Wait for the printer to calibrate and align the cartridges. After the alignment is complete, the printer prints an alignment page.
c. Touch OK, and then discard or recycle the alignment page.