How to Replace an Empty Ink Cartridge in the HP Deskjet 2540 All-in-One series Printer

1: Make sure you purchase the right ink cartridges for your specific printer and printer region (or have your old ones refilled). Cartridges are not compatible between different brands, and often not within the same brand. Unlike other inkjet manufacturers, HP designs its inkjet hardware to use country-specific consumables. When you unbox a new HP inkjet printer and set it up, you install a set of ink tanks that ship with the printer. As you turn on the device and get ready to use it, an initialization sequence localizes it to the country associated with the ink cartridges you installed. HP recommends that you use Original HP ink cartridges. XL (Extra Large) cartridges cost more but do provide better value in the long run. They will be able to print at least double the pages of a regular cartridge. Our advice is that if you print often, go with XL. However, ink can dry up. So if you are not a frequent printer, go with the regular cartridges. You’ll usually install both the black and tri-color cartridges in the HP Deskjet, but you can also leave one ink cartridge carriage empty (single-cartridge mode). During single-cartridge mode, the printer can only copy documents, copy photos, and print jobs from the
computer.

Which ink cartridges do I need for my HP Deskjet 2540 All-in-One series Printer?

For your US HP Deskjet 2540 All-in-One series Printer you need
HP 61 or HP 61XL cartridges.
For your European or UK HP Deskjet 2540 All-in-One series Printer you need HP 301 or HP 301XL cartridges.

2: Press the Power button to turn on the printer, if it is not already turned on.

3: Load plain white paper into the input tray.

4: Remove cartridge.
a. Open the cartridge access door. The carriage moves to the center of the printer. Wait until the printer is idle and silent before continuing.
hp deskjet 2540_01
b. Lightly press down on the cartridge to release it, and then pull the cartridge out of its slot.
hp deskjet 2540_02

5: Insert new cartridge.
a. Remove cartridge from packaging.
hp deskjet 2540_03
b. Pull the colored tab to remove the plastic tape.
hp deskjet 2540_04
! Do not touch the copper-colored electrical contacts or the ink nozzles. Also, do not re-tape the cartridges. !
do not touch contacts
c. Hold the cartridge by its sides with the nozzles toward the printer, and then insert the cartridge into its slot. Push the cartridge forward into its slot until it snaps into place. Make sure that the cartridge is inserted in the correct slot. The color cartridge is on the left, and the black cartridge is on the right.
hp deskjet 2540_05

hp-deskjet-2540_07

d. Repeat these steps to insert the other cartridge, if necessary.
f. Close the cartridge access door.
hp deskjet 2540_06

6: Follow any prompts on the screen.

7: The printer prints an alignment page automatically (only when a new cartridge has been installed). Wait about 30 seconds for the alignment page to print and align the cartridges.
hp-deskjet-2540_08

a. Lift the scanner lid.
b. Place the alignment page with the print side down on the right-front corner of the scanner glass.
hp-deskjet-2540_09

c. Close the scanner lid.
d. Press the Start Copy Black button or the Start Copy Color button on the front panel of the printer. The printer aligns the cartridges.

Leave a Reply